I agree with Jon's points concerning the quorum issue.
From: Maine GeoLibrary [mailto:[log in to unmask]] On Behalf
Of Jon Giles
Sent: Monday, July 07, 2008 9:15 AM
To: [log in to unmask]
Subject: Re: GeoLibrary Board membership
Michael,
Hope this isn't too late either.
I also would be worried that adding several more members would be moving
toward a Board which could be too cumbersome to be effective. I think a
Federal rep would be appropriate considering our historical and ongoing
relationships that have involved working with Federal programs and their
efforts to coordinate GIS data development with similar national
priorities/initiatives.
While a legislative member would appear to assist our efforts to have a
stronger and more supportive relationship with the Legislature, in the
past this did not happen. The past legislative rep was very supportive
of the goals and programs of the GeoLibrary, but I think the demands of
legislative duty out weighed his ability to attend out meetings. If we
were to still pursue a legislative rep to serve on the Board, I think it
would have to be a legislative staffer who could attend regularly
despite what other things might be going on in the Legislature's
schedule. If this were to be the case, I think it would be wise to
describe the position as one to be held by a legislator or
interchangeably by their appointed surrogate as long as that surrogate
was able to fill in on a consistent basis.
There is some history too with trying to remove those not attending the
meetings. In that case it was the rep for the Maine Technology
Foundation, which I don't believe ever attended. Finally when that group
ceased to exist, the Legislature needed to change the statute which
setup and governed the Board as I recall. Does anyone else remember it
that way as well?
And finally, I am not convinced we need to change the quorum and
positive vote numbers at present. Apart from trying to still achieve a
quorum when there are too few members present, what is driving this
discussion about changing the numbers? I would think lowering the quorum
number to accommodate fewer attending Board members in that case would
just lead to cases where fewer Board members are making binding
decisions. That doesn't sound desirable.
Jon Giles, PLS
Surveyor
Sebago Technics
One Chabot Street, P.O.Box 1339
Westbrook, ME 04098-1339
Phone 207-856-0277
Fax 207-856-2206
Email [log in to unmask]
________________________________
From: Maine GeoLibrary [mailto:[log in to unmask]] On Behalf
Of Smith, Michael
Sent: Tuesday, July 01, 2008 4:31 PM
To: [log in to unmask]
Subject: GeoLibrary Board membership
Please recall our discussion at the previous meeting, I need your
comments regarding changes in the Board membership, i.e.:
What the membership profile should be - including adding a federal
representative and perhaps others such as we dicussed
Removal of members not attending regularly
Quorum #
Voting #
I need this by Thursday so I can compile for our next meeting.
**********
Michael Smith
State GIS Manager
Maine Office of GIS
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