In order to request and receive E-Rate reimbursements for the 2013-2014
funding year, you will need to file a Form 486. Some of you can do this on
July 1 (if you have already received a funding commitment decision letter
as part of one of the early funding waves and services start on July 1) and
others will be able to soon (once you have received a funding commitment
decision letter and services have started).

Answers to some frequently asked questions about the filing of the Form 486
are below.


*When Do I File a Form 486?*

After applicants receive a funding commitment from USAC and services have
started for that funding year, applicants can file FCC Form 486 to notify
USAC that services have started, authorize the payment of invoices for
those services, and to certify CIPA compliance. For Priority 2
applications, it also informs USAC that your technology plan has been
approved and indicates the name of the certified approver.

Applicants will wait for both a Funding Commitment Decision Letter (FCDL)
and the start of services (typically July 1 of the funding year) before
filing the Form 486. These two events will not necessarily occur in that
order depending on the date of the funding decision. It is quite possible,
and in fact very likely, that services will begin before a funding
commitment has been awarded.

For Priority 2 filings, in addition to needing to wait for both an FCDL and
the start of services, a Form 486 cannot be filed until the technology plan
has been approved by the Maine Department of Education.


*When is the Form 486 Due?*

The Form 486 is due within 120 days of the date of the Funding Commitment
Decision Letter (FCDL) or the start of services (whichever is later) and so
therefore the Form 486 deadline varies depending on which date you were
funded. You will want to keep track of this deadline because if your 486 is
late, USAC will deduct a portion of your funding for each day that it is
late.

Note that BEAR Forms to request reimbursement for bills paid in full cannot
be filed until the Form 486 has been filed.


*What If I Haven't Received a Funding Commitment Decision Letter?*

If you have not yet received your FCDL, you cannot submit a Form 486 for
those FRNs still pending a funding decision. Once funded, you will then
have 120 days from the date of the FCDL to submit a Form 486.

If some of your FRNs have been funded and others not, you will want to make
sure you keep track of the deadlines for each Form 486 and file accordingly.


*Where Do I File?*

I would encourage you to file the Form 486 online using the 'Create Form
486' tool available on the "Apply Online" page on the USAC website (
http://ext.sl.universalservice.org/menu.asp).

    - If you have a PIN, you can certify the form online and do not have to
mail in the certification/signature page.
    - If you don't have a PIN, you can still submit your form online, but
you must mail in the certification/signature page, and it must be
postmarked by the due date.

_____________________________________________

*Anne Perloff*
Maine State E-Rate Coordinator for Schools
Networkmaine ... a division of the University of Maine System

Web: www.networkmaine.net/erate/

Email: [log in to unmask]

Phone: 207-561-3584

Fax: 207-561-3531

Mail:
Networkmaine
5752 Neville Hall Rm 244
University of Maine
Orono, ME 04469

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