Awesomely informative, Casey. Thank you! 

Ginny Fowles Ward
Bowdoin Upward Bound
3400 College Station
Brunswick ME 04011

Toll free: 1-877-879-2731
Direct: 207-725-3565


> On Apr 28, 2016, at 5:58 PM, Casey Henderson <[log in to unmask]> wrote:
> 
> Hi all,
> 
> It was great to see some of you at the NEOA conference earlier this month.
> One of the items on the agenda at our state meeting asked for people to
> please update their contact information in our membership directory. I
> apologize for the delay sending out these instructions about how to do
> that. The membership database is a password-protected system that is not
> available to the general membership, so I needed to modify the website to
> allow the updating of contact information.
> 
> I have added a feature to the website whereby you can update your contact
> information without renewing your membership. You can still renew your
> membership or join MEEOA online the same as usual, but I have now added a
> way to update your contact information without making any changes to your
> membership status/renewal fields.
> 
> To update your contact information:
> 
>   1. Go to http://www.meeoa.org/join_meeoa_step1.php?id=4. A small form
>   appears, with three steps.
> 
>   2. Enter your email address in step 1, choose your membership type
>   (individual or program) in step 2, and and choose the option to Update
>   Contact Information in step 3.
> 
>   3. The website will search for your information.
>      - If your membership record is not found, you will receive an error
>      message and a prompt to go back and try again (as well as a link to join
>      MEEOA if your information is not in the database after multiple tries).
> 
>      - If multiple results are found, you'll see a list where you can
>      choose the record you'd like to update. This may occur if you
> are a project
>      director with multiple program memberships (you will need to update them
>      one at a time).
> 
>      - For most individual members, only one result will be found, and you
>      will be taken directly to the form that contains your contact information.
> 
>      4. When the form appears with your contact information, make any
>   desired changes and press the Submit button. The website will store your
>   updated information, and you will not receive an invoice.
> 
> 
> That is all you need to do to update your contact information. To renew
> your membership or join MEEOA for the first time, the process is the same,
> except you need to choose the Join/Renew option in step 2, and you will
> receive an invoice at the end of the process.
> 
> I also wanted to provide a few reminders and clarification about renewing
> your membership, especially with regard to program membership, as there
> seemed to be a little bit of confusion about that, and there are also some
> new programs in our association that may have questions about the
> membership renewal process.
> 
> 
>   1. The membership year runs from September 1 to August 31. While many
>   people renew their membership when they register for the annual conference,
>   membership is not specifically tied to the conference. You may renew your
>   membership at any time during the year. The current cost of individual
>   (professional) membership is $25, and the cost of a program membership is
>   $75.
> 
>   2. There is a delay between the time you submit your membership and the
>   time we receive your payment. This means that there will be cases in which
>   our database shows that you submitted a membership renewal, but that it is
>   not yet paid. As soon as we receive payment, we will update your membership
>   record in our database to show that you have paid.
> 
>   3. If you are project director:
>      - You must renew your individual/professional membership and your
>      program membership(s) separately. You will need to complete the renewal
>      process once for your individual membership, and once for each of your
>      program memberships. As an example, if a project director supervises two
>      TRIO programs, they would need to submit one individual
> membership and two
>      program memberships (each submitted separately).
> 
>      - You will receive a separate invoice for each membership. We
>      currently do not have a way to submit a single membership renewal for
>      multiple programs simultaneously. Each invoice should contain a line
>      indicating the program name and the type of membership, so you can tell
>      them apart if you have multiple program membership invoices.
> 
> 
> If you would like to find out the current status of your individual and/or
> program membership(s), please contact the membership chair, Lena Michaud (
> [log in to unmask]). Lena can look up your records in our membership
> database and tell you if your individual and/or program membership has been
> submitted and/or paid for the current year.
> 
> I apologize for the long email. I wanted to provide as many details as
> possible to help resolve any problems people might have. If you have any
> questions, you can contact Lena or myself and we will help you. Thank you.
> 
> Casey Henderson
> MEEOA Webmaster
> 
> --
> Casey O. Henderson
> Technology Specialist
> Maine Educational Outreach Programs
> 312 Chadbourne Hall, Orono, ME  04469-5713
> Tel:  (207) 581-3707  Fax: (207)-581-2532
> Email: [log in to unmask]