Awesomely informative, Casey. Thank you! Ginny Fowles Ward Bowdoin Upward Bound 3400 College Station Brunswick ME 04011 Toll free: 1-877-879-2731 Direct: 207-725-3565 > On Apr 28, 2016, at 5:58 PM, Casey Henderson <[log in to unmask]> wrote: > > Hi all, > > It was great to see some of you at the NEOA conference earlier this month. > One of the items on the agenda at our state meeting asked for people to > please update their contact information in our membership directory. I > apologize for the delay sending out these instructions about how to do > that. The membership database is a password-protected system that is not > available to the general membership, so I needed to modify the website to > allow the updating of contact information. > > I have added a feature to the website whereby you can update your contact > information without renewing your membership. You can still renew your > membership or join MEEOA online the same as usual, but I have now added a > way to update your contact information without making any changes to your > membership status/renewal fields. > > To update your contact information: > > 1. Go to http://www.meeoa.org/join_meeoa_step1.php?id=4. A small form > appears, with three steps. > > 2. Enter your email address in step 1, choose your membership type > (individual or program) in step 2, and and choose the option to Update > Contact Information in step 3. > > 3. The website will search for your information. > - If your membership record is not found, you will receive an error > message and a prompt to go back and try again (as well as a link to join > MEEOA if your information is not in the database after multiple tries). > > - If multiple results are found, you'll see a list where you can > choose the record you'd like to update. This may occur if you > are a project > director with multiple program memberships (you will need to update them > one at a time). > > - For most individual members, only one result will be found, and you > will be taken directly to the form that contains your contact information. > > 4. When the form appears with your contact information, make any > desired changes and press the Submit button. The website will store your > updated information, and you will not receive an invoice. > > > That is all you need to do to update your contact information. To renew > your membership or join MEEOA for the first time, the process is the same, > except you need to choose the Join/Renew option in step 2, and you will > receive an invoice at the end of the process. > > I also wanted to provide a few reminders and clarification about renewing > your membership, especially with regard to program membership, as there > seemed to be a little bit of confusion about that, and there are also some > new programs in our association that may have questions about the > membership renewal process. > > > 1. The membership year runs from September 1 to August 31. While many > people renew their membership when they register for the annual conference, > membership is not specifically tied to the conference. You may renew your > membership at any time during the year. The current cost of individual > (professional) membership is $25, and the cost of a program membership is > $75. > > 2. There is a delay between the time you submit your membership and the > time we receive your payment. This means that there will be cases in which > our database shows that you submitted a membership renewal, but that it is > not yet paid. As soon as we receive payment, we will update your membership > record in our database to show that you have paid. > > 3. If you are project director: > - You must renew your individual/professional membership and your > program membership(s) separately. You will need to complete the renewal > process once for your individual membership, and once for each of your > program memberships. As an example, if a project director supervises two > TRIO programs, they would need to submit one individual > membership and two > program memberships (each submitted separately). > > - You will receive a separate invoice for each membership. We > currently do not have a way to submit a single membership renewal for > multiple programs simultaneously. Each invoice should contain a line > indicating the program name and the type of membership, so you can tell > them apart if you have multiple program membership invoices. > > > If you would like to find out the current status of your individual and/or > program membership(s), please contact the membership chair, Lena Michaud ( > [log in to unmask]). Lena can look up your records in our membership > database and tell you if your individual and/or program membership has been > submitted and/or paid for the current year. > > I apologize for the long email. I wanted to provide as many details as > possible to help resolve any problems people might have. If you have any > questions, you can contact Lena or myself and we will help you. Thank you. > > Casey Henderson > MEEOA Webmaster > > -- > Casey O. Henderson > Technology Specialist > Maine Educational Outreach Programs > 312 Chadbourne Hall, Orono, ME 04469-5713 > Tel: (207) 581-3707 Fax: (207)-581-2532 > Email: [log in to unmask]