**********
Michael Smith
State GIS Manager
Maine Office
of GIS
We
will need legislation to amend our statute to add additional members and
to change quorum requirements. Getting a sponsor should be fairly easy, but we
should be sure to line up a legislator for any desired
action.
I
don’t see anything in the GeoLibrary statutes directly relating to repeated
absences or other undesirable conduct (maybe I missed the relevant text) – I
don’t know if there are other provisions - perhaps of the Administrative
Procedures Act - which relate to conduct of agency and quasi state agency board
members. Perhaps there is an assistant AG who could readily tell us if a law is
already in place on this issue. It is a good idea to adopt some rules to assure
maximum participation – particularly since we are representing constituencies
who need a voice.
Maybe the Dept. of Admin and Finance is designated a
member because our governing legislation provides: Staff. Staff support to the geographic information
board is provided by the Department of Administrative and Financial Services.
http://janus.state.me.us/legis/statutes/5/title5sec2003.html
From: Maine GeoLibrary
[mailto:[log in to unmask]] On Behalf Of Armentrout,
Nancy
Sent: Wednesday, July 02, 2008 9:35 AM
To:
[log in to unmask]
Subject: Re: GeoLibrary Board
membership
I think
a Federal rep is a good one to add as a large user and potential funder and
certainly an unrepresented sector.
As far
as other interest groups I can see two schools of thought there. One, if
we start adding interest groups where does it end – who’s in and who is
out? But, on the other hand, interest group representation could bring new
funding sources…and maybe the Board is too government-centric. What if we
added a single Industry representative? The seat could be filled by forestry
folks or surveyors or marine interests, we could solicit from whatever areas we
felt were unrepresented at each time of filling.
Regarding
Legislative representation, I think there is some validity to that for survival
purposes - funding. Having a relationship and understanding inside of that
world would be helpful. Could that be accomplished by soliciting members
for the existing seats who happen to be a legislator? Should it be a more
permanent area in the legislative branch like a staff member and not a
legislator? Maybe one of the government seats could be taken by someone
from this branch.
As far
as the Board growing too big and unwieldy, I don’t know why the Commissioner of
the Dept. of Admin and Finance (DAFS) has a seat (my seat). I was actually
appointed by Dick, the CIO, as was Mike, so does he really have two reps.
Should he? Why should DAFS be specifically represented when other more
GIS-involved agencies are not? I think the answer is the history – the
seed money that DAFS put in back in 2002? But is it still relevant?
I think
the scheme for non-attending members that we discussed will work – missing 3
consecutive and 4 over a 12 month period makes sense. The most we would
live with is a year of under-representation but it could be as little as 4
months if the person never shows up – right? Do we have a county rep right
now? I know we have a seat but I don’t think its been filled for a long
time (at least physically).
I think
the quorum and the voting number should be the same and about half the
members. To safeguard against a simple majority win that might be
contentious, could we add some language that says if a vote is close and only
half the members are voting then a revote with at least 2/3 of the members
voting would be necessary?
-----Original
Message-----
From: Maine GeoLibrary
[mailto:[log in to unmask]] On Behalf Of Smith,
Michael
Sent: Tuesday, July 01, 2008 4:31 PM
To:
[log in to unmask]
Subject: GeoLibrary Board
membership
Please recall our
discussion at the previous meeting, I need your comments regarding changes in
the Board membership, i.e.:
What the membership
profile should be - including adding a federal representative and perhaps others
such as we dicussed
Removal of members
not attending regularly
Quorum #
Voting #
I need this by
Thursday so I can compile for our next meeting.
**********
Michael
Smith
State GIS
Manager
Maine Office of GIS
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