I agree with Jon’s points concerning the quorum issue.
From: Maine GeoLibrary
[mailto:[log in to unmask]] On Behalf Of Jon Giles
Sent: Monday, July 07, 2008 9:15 AM
To: [log in to unmask]
Subject: Re: GeoLibrary Board membership
Michael,
Hope this isn’t too late either.
I also would be worried that adding several more members would be
moving toward a Board which could be too cumbersome to be effective. I think a
Federal rep would be appropriate considering our historical and ongoing
relationships that have involved working with Federal programs and their efforts
to coordinate GIS data development with similar national
priorities/initiatives.
While a legislative member would appear to assist our efforts to
have a stronger and more supportive relationship with the Legislature, in the
past this did not happen. The past legislative rep was very supportive of the
goals and programs of the GeoLibrary, but I think the demands of legislative
duty out weighed his ability to attend out meetings. If we were to still pursue
a legislative rep to serve on the Board, I think it would have to be a
legislative staffer who could attend regularly despite what other things might
be going on in the Legislature’s schedule. If this were to be the case, I
think it would be wise to describe the position as one to be held by a legislator
or interchangeably by their appointed surrogate as long as that surrogate was
able to fill in on a consistent basis.
There is some history too with trying to remove those not attending
the meetings. In that case it was the rep for the Maine Technology Foundation,
which I don’t believe ever attended. Finally when that group ceased to
exist, the Legislature needed to change the statute which setup and governed
the Board as I recall. Does anyone else remember it that way as well?
And finally, I am not convinced we need to change the quorum and
positive vote numbers at present. Apart from trying to still achieve a quorum
when there are too few members present, what is driving this discussion about
changing the numbers? I would think lowering the quorum number to accommodate
fewer attending Board members in that case would just lead to cases where fewer
Board members are making binding decisions. That doesn’t sound desirable.
Jon Giles, PLS
Surveyor
Sebago Technics
One Chabot Street, P.O.Box 1339
Westbrook, ME 04098-1339
Phone 207-856-0277
Fax 207-856-2206
Email [log in to unmask]
From: Maine GeoLibrary
[mailto:[log in to unmask]] On Behalf Of Smith, Michael
Sent: Tuesday, July 01, 2008 4:31 PM
To: [log in to unmask]
Subject: GeoLibrary Board membership
Please recall
our discussion at the previous meeting, I need your comments regarding changes
in the Board membership, i.e.:
What the
membership profile should be - including adding a federal representative and
perhaps others such as we dicussed
Removal of
members not attending regularly
Quorum #
Voting #
I need this
by Thursday so I can compile for our next meeting.
**********
Michael Smith
State GIS
Manager
Maine Office of
GIS
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