Hello Library Directors-
This is a friendly reminder that the FY22 Public Library Annual Report deadline is 5 pm on April 3, 2023. Many thanks to those of you who have already submitted!
Assistance:
For questions or help filling out and submitting the Public Library Annual Report contact:
Jenny Melvin, State Data Coordinator
Monday - Friday 8:00 a.m. - 3:30 p.m.
Phone: 207-650-0190
Email: [log in to unmask]<mailto:[log in to unmask]>
Many helpful resources can be found on the Public Libraries Annual Report webpage, https://www.maine.gov/msl/libs/statistics/annual/index.shtml, including FAQ documents, instructional handouts, templates for collecting statistics, and much more.
We are conducting a series of Zoom Office Hours between now and the end of March. This is a time to go over your report, ask questions and provide feedback. Annual Report Office Hours are being offered on Mondays 8:00 am - 2:00 pm, Thursdays 4:00 pm - 6:00 pm, and Fridays 8:00 am - 2:00 pm. To set up a time to meet, fill out the request form at https://forms.gle/4UPbzY8YfWiwX1TU7<https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fforms.gle%2F4UPbzY8YfWiwX1TU7&data=05%7C01%7CJenny.J.Melvin%40maine.gov%7C7e5b4299a2324b8a162c08dafe529b40%7C413fa8ab207d4b629bcdea1a8f2f864e%7C0%7C0%7C638101928011320959%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=gC%2Briy8m2HPbRV4dlvpyHzdrozUNXArqlHP2VkkIcRY%3D&reserved=0>.
Three in-person Annual Report for Beginners and Beyond workshops are scheduled for the month of February. This is a hands-on workshop that starts with an overview of the Annual Report and LibPAS, followed by how to create easy trend and peer comparison reports, locate town demographics, calculate ROI, using data to tell your library's story of impact and value and we'll finish up with time to work on inputting your data into LibPAS. Go the MSL calendar of events for the complete agenda and to register https://tinyurl.com/5zyt35w2
1. February 23, 2023 at the Maine State Library - Augusta from 9:30 am to 12:30 pm
2. February 24, 2023 at Bangor Public Library from 9:30 am to 12:30 pm ****New Date
3. March 1, 2023 at Ludden Memorial Library - Dixfield from 10:00 am to 1:30 pm ****New Date
Submission Period - January 3, 2023 through 5 pm on April 3, 2023
Each library was mailed a letter in mid-December which contains all the information you need to get started. All usernames and passwords remain the same. If you can't find your login credentials, you can request it on the LibPAS login screen or contact me at [log in to unmask]<mailto:[log in to unmask]>
Deadline - The deadline to complete and submit your FY22 Public Library Annual Report is 5 pm on April 3, 2023.
Helpful Links -
Online Annual Report Portal: LibPAS (Library Performance Assessment System) https://me.countingopinions.com/
FY22 Annual Report Definitions and Instructions: https://www.maine.gov/msl/libs/statistics/annual/documents/2022AnnualReportInstructionsandDefinitions.pdf
FY22 Changes and Updates Document: https://www.maine.gov/msl/libs/statistics/annual/documents/FY22ChangestoProgramsandProgramAttendance.pdf
FY22 Working Copy: https://www.maine.gov/msl/libs/statistics/annual/documents/2022AnnualReportForm_.pdf
CloudLibrary Statistics: https://www.maine.gov/msl/libs/statistics/annual/documents/AnnualReportCloudLibraryInstructions.pdf
MILS, Minerva and Ursus Circulation Statistics: https://www.maineinfonet.org/supportportal/statistics/
LibraryWorld Statistics: https://www.maine.gov/msl/libs/statistics/annual/LibraryWorldStatisticsfortheAnnualReport.docx
Evergreen Statistics for Maine Balsam Libraries: https://www.mainebalsamlibraries.org/state-report-instructions-circulation-folder/
Data Input Instructions for LibPAS: http://www.screencast.com/t/0pRvnMU9h (15 minute video)
Communication- Reminder emails will be posted on MeLibs and MeInfo listservs around the end of January and February, in mid-March, and one week before the April 1st deadline.
As a reminder, it is the sole responsibility of each library to ensure that the annual report has been accurately and completely submitted by the April 3rd deadline. Visit http://www.maine.gov/msl/about/commission/rule.htm<https://nam03.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.maine.gov%2Fmsl%2Fabout%2Fcommission%2Frule.htm&data=02%7C01%7CJenny.J.Melvin%40maine.gov%7C53294461c35d48623f5608d79129b28d%7C413fa8ab207d4b629bcdea1a8f2f864e%7C0%7C0%7C637137481530515525&sdata=DJNXAXCaFdONBD6IwGiAMNmYiQI5E8fwGzkxb2oFR2w%3D&reserved=0> for information on the MLC Rules Regarding Responsibilities of Public Libraries.
Please do not hesitate to contact me if you have questions or need help interpreting, reporting or submitting your data. I am more than happy to assist you in any way I can.
The Maine State Library sincerely appreciate the work and dedication it takes to collect and report accurate data.
Many thanks for all you do!
Jenny
Jenny Melvin . State Data Coordinator
Maine State Library . 64 State House Station . Augusta, Maine . 207-650-0190
[log in to unmask]<mailto:[log in to unmask]> . www.maine.gov/msl/<http://www.maine.gov/msl/>
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